Become a Vendor

HOW TO BECOME A VENDOR

Applications are now closed. Thank you everyone for a fantastic 2017 summer season!

We thank you for supporting our full and vibrant market! We invite you to look over our requirements to see if you are a right fit for our market. We will be accepting vendor applications during the season depending on space permitting.
We always urge you to apply early, as full season and half season vendors will only be accepted up until mid-April annually.

Follow these simple steps to get you started: 

1. MAKE, BAKE, GROW:
Vendors must abide by the make, bake, or grow BC Association of Farmers Markets (BCAFM) policies. Vendors must be the primary producer vending at their own tables. Only approved products that are made, baked, grown, raised, caught or wild harvest by the approved vendor can be sold at the Oaklands Market. All products for sale need to meet the laws, regulations, and rules as specified by federal, provincial, and municipal bodies, local health authorities, Oaklands Sunset Market, and the organic certifying body the vendor belongs to. It is up to the vendor to know and comply with the Provincial and Federal sales tax requirements. First priority is given to vendors who produce with a sustainable and organic focus.

2. VENDOR HANDBOOK:
The 2017 Oaklands Sunset Market Handbook is available now! All approved vendors will need to read the manual and sign a waiver stating they abide by all regulations and guidelines set in place.

3. PROPER DOCUMENTATION READY TO GO:
Before you begin your application, make sure you have approved and/or ready to complete, correct attachments with your application. This will include (where applicable) your Statement of IngredientsLiquor Tasting License, Island Health information if you are a High Risk Food Vendor or Lab Test for certain Low Risk Food Vendors. All prospective food vendors selling higher risk food must contact VIHA for health approval.

To contact Island Health Authority: 

Island Health
1952 Bay Street
Victoria, BC
Phone: 250.370.8699            Email: info@viha.ca 
Guidelines for the Sale of Foods at Temporary Food Market

4. CHOOSE YOUR VENDOR APPLICATION:
Applications for the 2017 season are now closed. Applications will open for our 2018 season in January.

5. PATIENCE IS A VIRTUE

Please allow 7-10 business days for the Selection Committees to process your application. If accepted, you may be asked to attend a Vendor Review Day – a chance for our Market Committee to taste/see your product, meet you face to face, and finalize details for the season. If you have not heard from us within a few weeks following your submission, we suggest you contact us. 

Please contact the Market Coordinator, Phoenix Bain, for further inquiries: markets@oaklandsca.com.

 

VENDOR CATEGORIES AND FEES

VENDOR CATEGORIES:

Full-Season Vendor: Vendor attends full Market season (10 markets). Season must be pre-paid to be accepted to full-time status.

Half-Season Vendor: Vendor attends half Market season (5 Markets) with pre-determined schedule. Season must be pre-paid with a drop-out deposit to be accepted to half-time status.

Casual Vendor: Vendor attends Market on casual basis. Dates are not pre-determined and there is no guarantee of stall availability week to week. An application fee and fee for the first Market date is collected prior to the start of the season and stall fees are collected one week prior to attending the Market.

Please see the following list of fees including Mandatory Fees that apply to all vendors and Season Prices for your vendor stall type. 

Application fee (mandatory for all vendors accepted):

$25.00

Drop-Out Deposit
*paid at beginning of season by all half-season vendors

$75.00

Season Prices:
Full Season Vendor – 10 x 10 stall space (10 markets)
∙ Prioritization of rental equipment services (table & power)
∙ Ability to choose market stall space on site map (only if paid pre-season)

$275.00

Half Season Vendor – 10 x 10 stall space (5 markets):
∙ 
Includes 5% discount (embedded in price)
∙ Secondary prioritization of rental equipment services (table & power)
∙ Secondary ability to choose market stall space on site map (only paid pre-season)

$118.75

Food Truck Vendors – Full Season:                                         
∙ Ability to choose food truck space on site map (only if paid pre-season)

∙ Power is not available to rent for food truck vendors.

$450.00

Not-for-Profit/Community Education/ Service -Full Season:
∙ Prioritization of rental equipment services (table & power)

$150.00

Casual Vendor Fees per Market:

 

Vendor stall rental - regular 10 x 10 space

$25.00

Food Trucks                                

$45.00

Not-For-Profit/Community/Service

$15.00

Additional Rental Options:

 

Daily fee to rent one 2.5 x 6’ table

$5.00/market


Daily fee to rent power (must bring own extension cord)
*Food Trucks cannot rent power, must bring generator

$5.00/market

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Final Cost Formulas:
Full Season: Application fee ($25) + Season Cost (cost depends on 10 x 10 vendor, food truck or NFP) + rental fees if applicable = TOTAL

Half Season: Application fee ($25) + Half Season (10 x 10 vendor only) + Drop-out Deposit ($75) + rental fees if applicable = TOTAL 

Casual: Application fee ($25) + First week fee ($25- 10 x 10 vendor/ $45- Food Truck/ $15 NFP/ $15 Half Table) = TOTAL 

For further information, visit our Market FAQs page.  

 

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